Privacy Policy
Who is responsible
Overtime Polska is a community project. The data controller is the team that runs the Overtime Polska network of Polish Discord gaming servers. For any data request, email overtimepolska@gmail.com or open a support ticket on any server of the network.
What we collect and why
| Data | Purpose | Retention |
|---|---|---|
| Discord user ID, display name, avatar | showing names instead of raw IDs in moderation tools and leaderboards | while you use the network's servers |
| Message content (truncated to 500 characters), channel, time | automatic moderation (spam, profanity, links) and review by moderators | 90 days, then deleted automatically |
| Voice channel sessions (join, leave, duration) | activity statistics, levels, rewards | up to 5 years, then deleted automatically |
| Server joins and invites | raid protection, invite statistics | up to 5 years, then deleted automatically |
| Moderation records: warnings, timeouts, bans, case notes, support tickets and their transcripts | moderation, ban appeals, repeat offences | up to 5 years, then deleted automatically; the record of a ban still in force is kept while the ban lasts |
| Karma, reputation, levels, Overcoins (virtual currency) and quest progress | rewards and progression | while you use the network's servers |
| Name of the activity shown in Discord (a game, or music such as Spotify) | naming voice channels after a game, game statistics | with the activity event, 90 days |
We do not store online status or custom status. We do not sell data, share it with advertisers, or use message content to train any model.
Web panel
You sign in to the panel with Discord. We request only the identify scope (ID, name, avatar) and the guilds scope (your server list, to show the Overtime Polska servers you belong to). We never see your email or password. The session token is kept in your browser's localStorage; we use no tracking or advertising cookies.
Who can access the data
The network's moderation staff, through an authenticated panel with per-server permissions. A moderator of a local server sees that server's data only.
Where data is stored and who helps us
- The network's own servers — the bots and the database run here.
- Google Drive — nightly database backups, kept for 30 days, then deleted automatically. Used only to restore the system after a failure.
- MongoDB Atlas — a standby mirror of the database, overwritten every night, without raw activity logs (including stored message content).
- Cloudflare — serves this website.
- Discord — the platform the bots run on; data from Discord is also subject to Discord's Privacy Policy.
Legal basis
We process data on the basis of the network's legitimate interest (Article 6(1)(f) GDPR): to moderate the servers, protect the community from abuse, handle appeals, and run the reward system you take part in.
Your rights
You can ask to access, correct, delete or restrict your data, or object to its processing — email overtimepolska@gmail.com or open a ticket. Moderation records tied to a penalty still in force may be kept until it ends. You may also lodge a complaint with the Polish data protection authority (UODO).
Changes
If we change how we collect or keep data, we will update this page and the date at the top.